Budgeting & Finances Guidelines

The hosting team shall determine and agree upon the budget required for logistics pertaining to the General Assembly.

• Plan a Budget ( Hosting Team)

  • Logistics will include venue, food, drinks and decorations(If needed).

  • Allocate emergency funds for unexpected needs.

• Funding Sources

• • The meeting is sponsored by the designated hosting team: GBHS Members both in Cameroon and the diaspora.

  • All members assigned responsibilities for hosting are required to contribute towards fundraising efforts. Failure to fulfill the financial contribution obligation for hosting the meeting will result in disciplinary action by the EXCO and a fine of 20,000 FCFA imposed on the responsible member. 

• Transparency

  • Hosting team lead should maintain receipts and records for accountability.

  • Hosting team lead will share a budget summary with the hosting group.

• Food & Drinks

• Maintaining proper sanitation and hygiene standards is mandatory for both the meeting venue and the menu.

• The menu shall be selected by the hosting team and served in a buffet setting.

• Drink preferences shall be selected by the members and submitted for approval by the hosting team no later than one week prior to the meeting.

• No Prohibited Substances

  • Strictly enforce zero tolerance for excessive drinking of alcohol, drugs, and smoking.

Entertainment & Activities

Age-Appropriate Entertainment is welcome

• • Music, games, performances, etc.

  • No explicit lyrics or inappropriate themes.

  • Members are kindly requested to refrain from using inappropriate language. 

  • Inappropriate close proximity is strictly not permitted.