GBHSBonaberi92 - Executive Bureau

One School, One Bond, One Future

Members of the Executive

PRESIDENT

Preside Over Meetings

Chair and oversee all meetings of the Association, ensuring orderly conduct and adherence to procedure.

Establish and Appoint
- Create Commissions, Committees, and Delegations as needed for the effective functioning of the Association.
- Appoint leaders or chairs of these bodies.
Uphold the Constitution
- Serve as the embodiment of the Association.
- Ensure strict and full compliance with the Bylaws and Articles of the Association.
Disciplinary Authority
- Initiate and take necessary disciplinary actions in collaboration with the Disciplinary Committee or the General Assembly, depending on the nature of the case.

GENERAL COORDINATOR

Assume Presidential Responsibilities

Exercise all the responsibilities and duties assigned to the President of the Association, as outlined above.

Ensure Operational Functionality
- Oversee the day-to-day functioning of all Association activities, ensuring effective implementation and coordination of tasks and objectives.
Coordinate Stakeholders
- Facilitate communication and collaboration among shareholders and other relevant parties within the Association.
Chair Key Meetings
- Preside over the General Assembly and shareholders’ meetings, ensuring they are conducted efficiently and in accordance with the Association’s Bylaws.

FINANCIAL SCRETARY

The Financial Secretary shall:

Maintain Financial Records
- Accurately record all financial transactions, including income and disbursements, at all times.
Manage the Daily Ledger
- Maintain a daily ledger (e.g., Excel sheet) that documents all amounts received in chronological order.
Produce Financial Reports
- Prepare and present quarterly financial reports detailing the overall financial situation of the Association.
Handle Financial Statements
- Keep records of the Association’s financial statements and transmit them to the Secretary General as required.
Report Member Financial Status
- Provide an update on the financial standing of each member during every General Assembly session, held every four (4) months.
Coordinate Social Package Funds
- Oversee the collection and disbursement of all social benefits and packages entitled to "Registered Members" of the Association.

Treasure / Event Coordinator

As Treasurer:

Maintained accurate financial records for all association funds and activities
Developed and managed annual budgets, ensuring responsible allocation of resources
Handled all income and expenses, including tracking receipts and processing payments
Provided regular financial reports to the executive board and membership
Ensured compliance with school and district financial policies

As Event Coordinator:

Planned, organized, and executed school events (e.g., fundraisers, socials, cultural nights, assemblies).
Managed event logistics, including venues, materials, catering, and permits
Coordinated with volunteers, vendors, faculty, and administration.
Created and maintained timelines and checklists for successful event execution
Promoted events through flyers, announcements, and digital platforms.

Convene all meetings of the Association under the supervision of the President.
Record and maintain accurate minutes and documentation of all Association meetings and official activities.
Receive and file copies of all receipts and financial records evidencing movement of funds into and out of the Association, as provided by the Financial Secretary.
Maintain and securely store a photocopy of the cashbook, along with any other necessary financial records and account documents.

Page updated

Google Sites

Report abuse